Job Opportunity: Special Projects Coordinator

Position Details:

Department/Faculty: Graduate Recruitment and Admissions, Schulich School of Business

Remuneration: $14.90/hr

Hours Per Week: 35 hours

Days Required: Monday – Friday (occasional Saturday/Sunday)

Hours Required: 9:00 a.m. – 5:00 p.m. (occasional evenings)

Project Start and End Date: May – August 31,2017

Primary Duties:
Graduate Recruitment, Admission and Conversion Process

1. Under the direction of the Manager, Marketing and Communications, Graduate Recruitment and Admissions  (80%)

Marketing and Communication Support

Responsibilities include:

  • Provide guidance and disseminate information regarding the application and admission process to prospective students and incoming graduate students (phone, email, in person) highlighting the student experience that promotes learning, engagement and success.
  • Support and serve as a resource person to candidates throughout the admission cycle.
  • Assist with building relationships by connecting candidates to the Schulich Community (GBC, student clubs, program and service areas)
  • Assist with supporting event logistics by arranging meetings, minute taking and following up on logistical items e.g. registration, set up, name badges, etc.
  • Assist with the marketing efforts and collateral for the unit. eg. assemble and proof program booklets/flyers, engage in social media, create communication (blog posts etc) and event evaluations, etc.
  • Under the guidance and the Manager, assist with recruiting and training of student ambassadors for recruiting/conversion events and sessions; assist with setting up class visits, and building tours.
  • Track and follow up on attendance to events; create reports on attendance and tabulation of event evaluations received.
  • Assist with other duties for the area as required.

2. Under the direction of the Associate Director, Graduate Recruitment and Admissions (20%)

Responsibilities include:

  • Research undergraduate business school programs and curriculum and establish course equivalents.
  • Map and create an accurate database to house program and course information.
  • Create documented procedures on how to effectively use the database system.

Skills Required:

Strong analytical, interpersonal, public relations and communication (both verbal and written) skills; creativity; ability to prioritize while working with multiple tasks; ability to interact effectively with directors, faculty, staff and students; strong organizational, time-management, event planning skills; ability work independently and with initiative, exercise good judgment; and ensure confidentiality; ability to communicate effectively in compelling, concise and accurate manner and obtain accurate information, answer detailed inquiries clearly and concisely. Familiar with the Graduate Ambassador program, student clubs and organizations at Schulich and York University campus. Familiar with using social media and web platforms to reach target audiences.

Strong computer technical knowledge and research skills including Intermediate MS Word, PowerPoint,  Adobe, HTML and Email.  Advanced excel and data base management systems eg. Access.

Developed research skills, good understanding of the methods and tools used for analysis. Ability to collect, manage and extract data. Background in computers or engineering and sales preferred.

To Apply:

  • Open only to current MBA/IMBA Graduate Students. Only those selected for an interview will be contacted.
  • Send a resume and brief cover letter by email only to In the email subject please quote Special Projects Coordinator – application” – Deadline: May 8, 2017
2017-05-02T09:23:00+00:00 April 26th, 2017|Categories: Academics, Community|Tags: , , |

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