Job Posting: Program & Communications Assistant (3-month assignment)

Recent grads: Check out an exciting Employment Opportunity!

Are you a creative, motivated graduate, with experience in program planning and communication design?

Student Services and International Relations at the Schulich School of Business is currently recruiting for a Program & Communications Assistant to contribute to the planning and coordination of a new student mobility program, assist with departmental and unit-level communications initiatives, and provide administrative support as it relates to program planning and execution. This is a full-time, temporary assignment (i.e., 35 hours per week for approx. 3 months) reporting to the Director of International Relations. Information about the role and responsibilities, required qualifications/skills, and remuneration are detailed in the position description below. This role is part of the York University Temporary Agency (YUTA).

To apply for this position, please submit your cover letter and resume electronically to Tim Tang (Director, International Relations) at ttang@schulich.yorku.ca by 11:59 pm on Sunday, November 11, 2018.

Department/Faculty: Student Services and International Relations, Schulich School of Business

Hourly Rate of Pay: $22.33

Hours Per Week: 35 hours / week

Term of Employment: 3 months in duration

Hours Required: Between 9am – 5pm (occasional evenings)

Reports to: Tim Tang, Director, International Relations

Job Purpose

Reporting to the Director of International Relations, the Program and Communications Assistant contributes to the success of international student mobility programs and student support services at the Schulich School of Business at York University. The incumbent will support the planning and coordination of new student mobility initiatives, assist with department/unit communications initiatives, and provide administrative support as it relates to program planning and execution. The role also involves preparing correspondence, developing resources and promotional materials (e.g., brochures, publications, web content), and conducting research on best practices related to short-term exchanges/programs.

Major Areas of Responsibility

Program Planning and Execution (45%)
– Support the planning and coordination of new international student mobility programs for undergraduate and graduate students, such as the Schwartz/Reisman Canada-Israel Exchange Program, outgoing international study tours, and incoming summer program (i.e., short-term exchanges/programs)
– Assist in researching comparable programs and best practices related to short-term exchanges/programs, assessing feasibility, and providing analysis and recommendations for options and strategies
– Coordinate the recruitment, selection, and registration of student participants for the inaugural Canada-Israel Exchange Program
– In consultation with the Director, provide support in coordinating program assessment and evaluation activities (e.g., managing event attendance, collecting and compiling statistical and anecdotal information) in order to facilitate continuous improvement, and the achievement of program goals and objectives

Marketing and Communications (30%: 15% departmental and 15% unit-level initiatives)
– Develop, maintain, and enhance aspects of the Schulich School of Business’ communications, such as print, web, and social media
– Support the design and production of digital and print assets, such as promotional material for short exchanges/programs and Academic Peer Support, enrolment communications, web content, publications, and brochures
– Develop, design, source, and edit content for Schulich’s blogs and social media properties
– Create materials for information sessions and presentations
– Identify opportunities to improve existing departmental communications for better digital consumption by the target audience
– Support the communications objectives of Student Services and International Relations
– Measure and report success analytics

Resource Development (10%)
– Assist in the development and coordination of resources related to student exchange
– Create and/or update resources for international students and prospective exchange students interested in pursuing an international learning opportunity (e.g., partner school specializations, pre-approved list of exchange courses abroad)

Administrative Support (10%)
– Research and synthesize information for departmental reports, program planning, etc.
– Set up group sessions and interviews for the evaluation of student participants for the Canada-Israel Exchange Program
– Act as a point of contact for student inquiries about the program

Other (5%)
– Perform other job-related duties as identified with supervisor to support the success of program areas/department

Qualifications:

– Successful completion of a university degree/diploma, with 1-2 years of relevant work experience
– Previous experience in program planning and coordination, resource development, and marketing and communications
– Experience working with undergraduate and graduate students in a post-secondary environment
– Knowledge of the Schulich School of Business and the opportunities and services available to its students

Special Skills:
– Program development and coordination skills, particularly in a post-secondary context
– Excellent interpersonal and communication skills, including strong writing skills
– Ability to understand diverse student needs and interact with persons of diverse backgrounds
– Strong initiative and motivation to undertake projects
– Demonstrated analytical, interpretive, research and problem-solving skills; ability to synthesize information from a variety of sources
– Ability to work in a team setting and independently
– Strong organizational and time management skills
– Strong ability to multi-task and prioritize responsibilities, with attention to detail
– Skills in web layout and formatting to produce standard compliant web pages
– Skills in graphic design and the use of publishing and graphic editing/design software (e.g., WordPress, presentation software, Adobe Creative Suite, and common social media platforms)
– Familiarity with photography, audio, and video editing software such as Adobe Premiere is an asset

How To Apply:

Submit cover letter and resume electronically to Tim Tang (Director, International Relations) at ttang@schulich.yorku.ca by 11:59 pm on Sunday, November 11, 2018. We thank all interested candidates, but only those selected for an interview will be contacted.

2018-10-26T13:32:26+00:00 October 26th, 2018|Categories: Careers|Tags: , , |

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